Send Audio Files over Telegram from VBA/Visual Basic - Complete Guide

Automate Telegram Audio Sharing with VBA/Visual Basic

Looking to automate Telegram audio file sharing directly from Microsoft Office applications or Windows scripts? This guide walks you through sending audio files (MP3 format) to Telegram users using VBA (Visual Basic for Applications) and the WhatsMate Telegram Gateway REST API. Perfect for Office automation specialists, Excel power users, and Windows administrators who want to integrate Telegram audio delivery with Microsoft Office, Excel, Access, or standalone VBScript files.

📋 Prerequisites

Before you begin, ensure you have:

1. A WhatsMate Telegram Gateway account - Required for API access
2. Recipient registration - Each recipient must register with the Gateway first
3. Microsoft Office with VBA support - Excel, Access, Word, or Outlook with VBA enabled
4. Basic VBA knowledge - Familiarity with Visual Basic for Applications programming
5. Audio file ready - Have the MP3 file you want to send available on your Windows system
6. Macros enabled - Office applications need macros enabled for VBA execution

⚠️ Important: Recipients must register with the WhatsMate Telegram Gateway before they can receive messages. Unregistered users will not receive any messages from the Gateway. Registration instructions are available on the official WhatsMate site.

🎥 Video Walkthrough

📝 Step-by-Step Implementation

Follow these steps to send your first audio file to a Telegram user from VBA:

1. Copy the VBA Code Template

Start by copying the following source code into your VBA module:

2. Configure a few Parameters

Customize these key parameters in the VBA code:

• Line 6: Update the Main_Routine call parameters:
  • Replace 12025550108 with the target phone number (including the country code)
  • Replace C:\Users\Public\ocean-waves.mp3 with the path to your MP3 audio file
  • Replace anyname.mp3 with the desired filename for the recipient
  • Replace Enjoy the nature with your desired caption
• Lines 18-20: Update the TelegramAudio_Send function parameters:
  • Line 18: Replace YOUR_INSTANCE_ID_HERE with your Telegram gateway instance ID
  • Lines 19-20: Update YOUR_CLIENT_ID_HERE and YOUR_CLIENT_SECRET_HERE with your Client ID and Secret

3. Prepare Your Audio File

1. Copy your MP3 audio file to a location accessible by your VBA script
2. Ensure the file path in the script matches the actual location of your audio file
3. Note: The default example uses C:\Users\Public\ocean-waves.mp3 - adjust as needed

4. Run Your VBA Code

1. Open the VBA editor in your Office application (Alt+F11 in Excel/Word)
2. Insert a new module and paste the code
3. Save your workbook/document with macros enabled
4. Run the Main_Routine subroutine to send your audio file

🔧 Common Use Cases

This automation approach is ideal for:

• Excel automation - Send audio notifications or voice messages via Telegram based on spreadsheet data or calculations
• Business process automation - Integrate Telegram audio sharing with Office-based business workflows
• Reporting systems - Send audio notifications when reports are generated or data is processed
• Customer service automation - Deliver audio responses or information to clients through Telegram from CRM systems
• Scheduled audio delivery - Use Windows Task Scheduler with VBScript files for automated audio sharing

🚀 Get Started Today

Ready to automate your audio sharing over Telegram from VBA? You’ll need a trial account to access the API. Sign up for a 2-week trial and start sending audio files within minutes!

Next Steps: Once you’ve mastered basic audio sending, explore advanced features like sending images, documents, or group messages through the WhatsMate Telegram Gateway API documentation.