Send Images over WhatsApp from VBA/Visual Basic - Complete Guide

Automate WhatsApp Image Sharing with VBA/Visual Basic

Looking to automate WhatsApp image sharing directly from Microsoft Office applications or Windows scripts? This guide walks you through sending images to WhatsApp users using VBA (Visual Basic for Applications) and the WhatsMate WA Gateway REST API. Perfect for Office automation specialists, Excel power users, and Windows administrators who want to integrate WhatsApp image delivery with Microsoft Office, Excel, Access, or standalone VBScript files.

📋 Prerequisites

Before you begin, ensure you have:

1. A WhatsMate WA Gateway account - Required for API access
2. Recipient registration - Each recipient must register with the Gateway first
3. Microsoft Office with VBA support - Excel, Access, Word, or Outlook with VBA enabled
4. Image file ready - Have the image you want to send available on your Windows system
5. Macros enabled - Office applications need macros enabled for VBA execution

⚠️ Important: Recipients must register with the WhatsMate WA Gateway before they can receive messages. Unregistered users will not receive any messages from the Gateway. Registration instructions are available on the official WhatsMate site.

📝 Step-by-Step Implementation

Follow these steps to send your first image to a WhatsApp user from VBA:

1. Copy the VBA Code Template

Start by copying the following source code into your VBA module or VBScript file:

2. Configure a few Parameters

Customize these key parameters in the VBA code:

• Line 5: Update the WhatsAppImage_Send function call parameters:
  • Replace 12025550108 with the target phone number (including the country code)
  • Replace C:\Users\Public\cute-girl.jpg with the path to your image file
  • Replace Lovely Girl with an optional caption for your image
• Line 17: Replace YOUR_INSTANCE_ID_HERE with your WhatsApp gateway instance ID
• Lines 18-19: Update YOUR_CLIENT_ID_HERE and YOUR_CLIENT_SECRET_HERE with your Forever Green Client ID and Secret

3. Prepare Your Image File

Copy your image file to a known location on your Windows system:

1. Place your image file in a directory like C:\Users\Public\
2. Ensure the file path in line 5 matches the actual location
3. Note: The VBA code includes a helper function to convert images to base64 format

4. Run Your VBA Code

Execute your VBA code to deliver your image to WhatsApp:

For VBScript files:

1. Save the code as a .vbs file
2. Double-click the file to run it in Windows

For Microsoft Office VBA:

1. Open the VBA editor (Alt+F11 in Excel/Word)
2. Insert a new module
3. Paste the code
4. Run the Main_Routine function from the VBA editor
5. Or call WhatsAppImage_Send directly with your parameters

🔧 Common Use Cases

This automation approach is ideal for:

• Excel automation - Send images via WhatsApp based on spreadsheet data or calculations
• Office workflows - Automate image sharing from Word documents, Access databases, or Outlook emails
• Windows scripting - Use VBScript for scheduled image delivery via Windows Task Scheduler
• Business reporting - Automatically send visual reports and charts via WhatsApp from Office applications
• Data processing - Integrate WhatsApp image sharing with Excel data analysis workflows

🚀 Get Started Today

Ready to automate your image sharing over WhatsApp from VBA/Visual Basic? You’ll need a trial account to access the API. Sign up for a 2-week trial and start sending images within minutes!

Next Steps: Once you’ve mastered basic image sending, explore advanced features like sending documents or group messages through the WhatsMate WA Gateway API documentation.